Senior Programme Assistant, Erbil

Context/Reporting line:

Under the general guidance of the Head, Peacebuilding and Stabilization Division, the overall supervision of the Senior Programme Coordinator and the direct supervision of the National Operations Officer, the successful incumbent will perform the following duties:

Core Functions / Responsibilities

1. Main Focal point to coordinate with HR for IOM Consultant and third-party contracts as well as responsible for submission of documentation and record keeping for all SOC & IOM Consultant contracts within the PSD to share requests of extension/non extension contracts with responsible Manager.

2. Take a leading role in initiating and coordination for recruitment procedure within Peacebuilding and Stabilization Division.

3. Supervise Office Assistants to ensure that they carry out their duties properly and guide and advise them accordingly in the day-to-day administrative activities.

4. Monitoring budget/work programme with respect to various PSD budgets, grant and other funds on a regular basis, and suggests reallocations of resources and implements the reallocations as necessary.

5. Ensure that the staff master list (employment history) is updated on a regular basis and that changes are reflected in a timely manner.

6. Develop a clear work mechanism and guide for junior staff responsible for providing inputs to perform, acquisition of assets for staff and non-IOM staff, portal account creation, email address creation and other services related to ICT requirements, LoI submission, issuing IDs in close coordination with HR.

7. Liaise with national and international officers on administration, financial, logistics and operational matters in support of programme activities.

8. Raising purchase requisition and liaise with other IOM staff members on administration, financial, logistics and operational matters in support of program activities.

9. Organize and keep project files and documents according to an established filing system.

10. Identify bottlenecks in project implementation and work with the National Operations Officer, Programme Coordinator(s), IOM support units, and relevant Heads of Sub-Office to identify viable solutions.

11. Travel on duty to the inside of Iraq, based on the needs of the program.

12. Perform such other duties as may be assigned by supervisor.



Required Qualifications

Education:

 Bachelor’s degree in social sciences, economics, business management from an accredited academic university or institute.

Experience and Skills:

 At least 4 years of experience in related field.

 Ability to work harmoniously withy colleagues from varied cultures and professional backgrounds.

 Personal commitment, efficiency, flexibility, and drive for results.

 Strong computer background including experience with relational database and Microsoft applications

 such as Excel, PowerPoint, Word, and Outlook.

 Works effectively in high-pressure, rapidly changing environments

 Coordinates actions with emergency response actors and making use of coordination structures

 Support adequate levels of information sharing between internal units, cluster partners, IOM and other

 emergency response actors.

Languages:

 Fluency in English, Kurdish and Arabic is required.