Budgeting and Reporting Assistant - Erbil

Context:

Under the general guidance of Chief of Mission (CoM)/DCoM, and the overall supervision of Head of Resources Management (HoRM, the direct supervision of the Resource Management Officer (RMO) and in close coordination with relevant units at Headquarters (HQ), Regional Accounting Support (RAS), and Regional Office (RO) in Cairo, the successful candidate will be responsible for the following:

Core Functions / Responsibilities:

1. Review the budget performance reports; analyze the variances between the approved budgets and the actual expenditures and bring any material discrepancies to the attention of the RMO and Project Manager (PM).

2. Assist in financial forecasting during project implementation phases and ensure all commitments of the project are actively monitored.

3. Contribute to the establishment of project-level monitoring and maintain a proper record of financial reports due dates.

4. Draft donor financial reports for projects implemented in Iraq in accordance with IOM regulations and established procedures, in close coordination with the RMO and units in HQs or Manila and verify all commitments are cleared from the project.

5. Prepare donor invoices for projects implemented in Iraq and follow up on all funds to be received.

6. Assist in reviewing budget proposals of implementing partners, verifying reasonableness of budget line items and unit costs reflect prevailing market rates.

7. Build budget structure for all mission projects under PRIMA.

8. Assist with audits and verifications and other ad-hoc reports and keep required documentation is available in a timely and effective manner.

9. Review, confirm funding availability, or provide WBS if required, for all local travels and office expenses.

10. Review PRFs within the allowed threshold, ensuring that requested items/services are valid, and prospering budget lines were used.

11. Train staff on IOM's administrative/financial policies and procedures, including PRISM.

12. Perform such other duties as may be assigned.

Qualifications;

Education

• University degree in Accounting or Business Administration or related filed from accredited academic institution with 4 years of relevant professional experience

• Completed High School degree from accredited academic institution with 6 years relevant professional experience.

Experience

• Minimum four years of relevant professional experience in financial management, accounting, and budgeting.

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable.

• Audit experience highly regarded.

• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

• Knowledge of International Public Sector Accounting Standards (IPSAS)



Languages

• English, Kurdish and Arabic are required.

• Any other language is an advantage.