Facilities Management Assistant (G3), Baghdad

DUTIES AND RESPONSIBILITIES

Under the direct supervision of Chief Engineering and Facilities Management Services Section and chief maintenance unit the Facilities Management Assistant will be responsible for the following duties:

• Collects and compiles information, makes simple cost calculations, and translates statistical data into graphs.
• Generates appropriate work orders and blueprints and dispatches them to the appropriate trade shops to proceed with alteration work for the maintenance of gardens, outer areas, and sanitation.
• Follows up on pending requisitions and requests for additional work and priority services.
• Secures signatures of authorized personnel for approval of projects, requisitions, invoices.
• Maintains and monitors a filing system for requisitions, original construction documents, architectural, structural, electrical, and mechanical drawings.
• Maintains and controls any request for copies of architectural, structural, electrical and mechanical plans.
• Catalogues drawings, sketches and construction documents in manual and electronic format.
• Takes dictation and types requests for supplies and contractual services and utility projections correspondence.
• Controls stock of office supplies of the section.
• Performs other duties as required.