HR and Administrative Assistant - Erbil

Context:
Under general guidance of the Chief of Mission (CoM)& (DCoM), overall supervision of the Head, Resource Management Division, and the direct supervision of the Human Resources Officer in close coordination with rest of the HR team, the incumbent will be responsible for the following:

Core Functions / Responsibilities:
1. Serve as the focal point for KRI entry visas and renewal of residency cards for all international staff and consultants in the KRI, and maintain a strong relationship with the KRG Ministry of Interior’s Directorate for Immigration and Nationality in Erbil, Iraq.
2. Assist International staff and Consultants in obtaining security clearance from Asayish for rental lease agreement process, in close coordination with IOM’s Local Security Team;
3. As required, participate in the recruitment and selection processes of IOM National staff and TPC in the mission, in accordance with the recruitment procedures of IOM.
4. Assist in drafting routine correspondence, personnel letters, reports, and memoranda related to IOM administrative matters.
5. Assist in maintaining relevant records of KRI visa, residence, Asayish related documents including all routine correspondences and letters related to IOM administrative matters, in line with the organization’s standards.
6. Assist in coordinating and booking accommodations for all TDYers in Erbil. Follow up with the respective hotels and settle outstanding accommodation expenses.
7. As required, assist in international staff attendance monitoring and management, and authorize their eligibility for R&R entitlement in a timely manner.
8. Assist in providing advice to staff members on KRI visa, residency and other relevant matters as required.
9. As required, assist in facilitating the creation of access to internal systems and relevant mission folders in close coordination with the ICT team in the mission, as needed.
10. Assist in identifying areas for improvement and highlight them to the HRO; provide inputs for new procedures and sharing best practices.
11. Perform such other HR/Admin related duties as may be assigned.