Senior Operations Assistant – Medical Commodities, Erbil

Context:

IOM Iraq was established in 2003, and has built a strong network of staff, offices and logistics capacity. With more than 1,500 staff and main offices in Baghdad, Erbil, and Basra and 16 sub-offices in key locations, IOM works in cooperation with the Government of Iraq to provide support across all of Iraq’s 18 governorates. IOM works in partnership with UN agencies, Non-Governmental Organizations (NGOs) and Community Service Organizations (CSOs) as a member of the United Nations Country Team (UNCT) for Iraq.

Within its Health Migration Division (MHD) framework, IOM delivers and promotes comprehensive, immediate, and long-term preventive and curative health programs which are beneficial, accessible, and equitable for migrants, mobile population and other vulnerable and hard to reach populations. IOM works within existing health framework and with government authorities and Health, WASH, and Protection cluster coordination mechanism. IOM provides travel health assessments, emergency life-saving assistance and health system strengthening which has been disrupted by long term conflict, distance, and other accessibility issues.

IOM supports the Ministry of Health and works closely with the Departments of Health at the governorate level, UN agencies, and other health actors, to strengthen disease surveillance, case management, infection prevention and control, and risk communication and community engagement to reduce disease transmission in Iraq.

Under general guidance of the Chief of Mission (CoM)/DCoM, the overall supervision of the Migration Health Head of Division and the Migration Health Coordinator, and the direct supervision of the Medical Commodities Officer, the successful candidate will be responsible for implementing administrative, finance, logistics, and human resource-related risks.

Core Functions / Responsibilities:

1. Keep staff members informed of directives, reports, status updates and other relevant information, and brings sensitive and urgent matters to the Programme Manager’s attention.

2. Coordinate with Medical Commodities Officer, Program Assistants, Team Leaders, and the Procurement and Logistics team to prepare and follow up on requests to ensure goods are received and delivered on time and avoid delay in the implementation of activities.

3. Guide and supervise operations and program assistants on medical commodities management and propose improvements to supply chain procedures.

4. Consolidate and review monthly inventory tracking and quantification of needs, with field teams and warehouse staff where needed to monitor consumption and avoid stock-outs.

5. Regularly review stock management practices in the central warehouse in Erbil and in sub-offices, supported health facilities, and field locations.

6. Follow up on the documentation process of medical commodities and assets including invoices, goods received notes, and donation acceptance forms, in line with IOM’s procurement manual.

7. Contribute to the development of standard operating procedures and guidelines on medical commodities management and conduct trainings for field teams.

8. Liaise with Humanitarian Access Focal Point in KRI and Baghdad to facilitate commodities transportation.

9. Ensure that all shipments of medical commodities are adequately labeled including with visibility materials.

10. Prepare reports on medical commodities as needed.

11. Undertake duty travels related to project implementation.

12. Perform other duties that may be assigned.

Qualifications;

Education

• University degree in nursing, pharmacy, health sciences or related filed from accredited academic institution with 4 years of relevant professional experience

• Completed High School degree from accredited academic institution with 6 years relevant professional experience.



Experience

• Relevant administrative and logistical experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.), Accounts software and other office equipment.

• Experience in international organizations, especially UN organizations, is preferred

• Experience in handling of web-based management systems. Specialized trainings in procurement, human resource or finance are desirable.

Skills

• Proven experience in record keeping, reporting and project implementation,

• Ability to coordinate project activities with input from colleagues and external partners for the achievement of results,

• Personal commitment, drive for results, efficiency and flexibility and

• Ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds.

• Previous experience with IOM or International Organization

• Good level of computer literacy

Languages

• English, Kurdish and Arabic are required.

• Any other language is an advantage.