IMS Data Management Assistant, Erbil

Context:

IOM is one of the main actors in post-conflict recovery and reconstruction in Iraq. Following the end of hostilities against ISIS, the return of millions of Iraqis is threatened by the large presence of harsh conditions in areas of return. The work of Return and Recovery Unit (RRU) within IOM Iraq is to improve the conditions for sustainable recovery across 15 governorates through rehabilitation of community infrastructure, livelihood assistance, community engagement, and other support aiming to facilitate sustainable solutions to the internal displacement crisis in Iraq.

Under the general guidance of the Chief of Mission (COM)/and (DCOM), and under overall supervision of Transition and Recovery Division (TRD) , the direct supervision of the National Management Information System Officer, the successful candidate will be responsible for the below:

Core Functions / Responsibilities:

1. Supervise the management of Kobo/ODK form versioning and distribution.

2. Support Designing Surveys and data forms on IMS System using the CType form management tool.

3. Assist programme Officers in preparing and liaising with government for Capacity building and

other activities.

4. Support in weekly team plans for the assignment of tasks related to incoming data management

requests

5. Manage updating the system location dataset in coordination with field teams and cross checking

with other existing datasets

6. Direct support the deployment and maintenance of the IMS system for IOM missions including

data structure design and data migration.

7. Conduct MIS System components documentation to be distributed to field teams

8. Guide the field information management assistants on best system practices.

9. Supervise digital data filing system (local and cloudbased) and suggest improvement.

10. Conduct regular training and staff coaching involved in data entry and data processing, while ensuring compliance to standards of quality and timely information sharing.

11. Provide user support and the system training to the staff on ODK or any other data collection.

12. Lead the field information management assistant team to actively Perform weekly maintenance routines on ODK/IMS Server, system unit testing and MIS data quality cross check.

13. Support the Information management team with user account creation, updating and applying mission roles and permissions matrix.

14. Liaise with units and IM (on Iraq Portal) to identify and analyze information gaps, potential enhancements, and efficiency through system modules.

15. Assist in DTM database design by providing way to uniquely identify each occurrence or instance of an entity

16. Link the geographical information of DTM locations with the main IOM locations database.

17. Perform such other duties as may be required.

Qualifications.

Education

• University degree in Information Technology, Computer Science, or a related field from an accredited academic institution with four years of relevant professional experience; or,

• Completed High School degree from an accredited academic institution, with minimum 6 years of relevant professional experiences as above.

Experience

• Experience in working in an international environment and in liaising with a variety of partners at all levels of the hierarchy.

• Ability to meet deadlines and work under pressure.

• Good level of computer literacy.

• Personal commitment, efficiency, flexibility, drives for results.

• Excellent communication and negotiation skills.

• Ability to present clear and concise information.

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.



Skills

• Excellent knowledge of Data analysis concepts.

• Excellent knowledge of advanced excel formulas, data cleaning.

• Excellent knowledge in ODK/Kobo forms.

• Excellent Knowledge in training practices and training material preparation.

• Excellent Knowledge in Database concepts.

• Excellent writing skills and experience with creating design documents, specifications and test plans.

• Results orientated with good communication and interpersonal skills.

Languages

• English, Arabic and Kurdish are required.

• Any other language is an advantage.