Cash based intervention Assistant (Administrative), Baghdad and Erbil

Context:

Under the general guidance of Chief of Mission (CoM)/DCoM with close coordination with Head, Transition and Recovery Division, and the overall supervision of Programme Officer (CBI), and the direct supervision of the National Technical Cash Officer. The Cash based intervention Assistant (Administrative) will perform the following duties:

Core Functions / Responsibilities:

1. Assist with the preparation of different projects’ documents in line with the CBI SOPs.

2. Assist CBI Unit in performing administrative activities related to Programme Divisions across all the mission.

3. Assist in the organization of trainings, workshops, and roundtables as related to the CBI Unit.

4. Organize the data as directed for the specific database, save and scan documents as electronic files and keep the documents archived as needed.

5. Assist in preparing work plans and report updates on a regular basis on the progress of all projects on request.

6. Assist cross-checking the data entered by field staff with different systems data and prepared documents.

7. Assist with maintaining a systematic record of all documents related to beneficiaries and project documents.

8. Liaise internally with IOM staff and externally with the financial service providers, Vendors, and other stakeholders where appropriate to support CBI activities

9. Receive payments requests from other units, review and check the payments

10. Perform informal translation of correspondences when required.

11. Prepare reports using Power BI as needed.

12. Perform such other duties as may be assigned

Qualifications;

Education

• University degree in Social Science, Business Administration or related filed from accredited academic institution with 2 years of relevant professional experience

• Completed High School degree from accredited academic institution with 4 years relevant professional experience.

Experience

• Experience in humanitarian field or similar field;

• Previous experience in administration

• Experience in communicating and working with a wide range of people, including people with culturally diverse backgrounds

• Strong computer skills (e.g. MS Office incl. Word, Excel etc. MS Project);

• Knowledge/ Experience in Cash based programming.

Languages

• Fluency in English, Kurdish and Arabic are required;

• Any other language is and advantage.