Senior Project Assistant (TRD) - (Dohuk - 1 position), (Mosul – 1 Position), (Kirkuk – 1 Position), (Sulaymaniyah – 1 Position)

Context:

Under the general guidance of the Chief of Mission (CoM)/DCoM, the overall supervision of the Head of the Transition and Recovery Division ,the administrative supervision of the Head of Sub-Office, the overall supervision of the Senior Programme Coordinator and direct supervision of the Programme Coordinator (TRD) and in close coordination with National Operations Officer and Field Operations Officer, the position will be responsible for assisting programs related to reintegration under the area of responsibility as below:

Core Functions / Responsibilities:

1. Coordinate the implementation of all operational activities under the Transition and Recovery Division (TRD) within the area of responsibility ;

2. Work in close coordination with the Regional Technical Advisors (RTAs) in the respective region and related staff to ensure proper implementation of assigned activities and integrate new activities and processes related to Livelihoods, Infrastructure and Community Engagement;

3. Lead efforts in the selection of communities, assessments, and development and finalization of IOM Implementation Plans in close coordination with the team members, Thematic Leads and Regional Coordinators;

4. Based on agreed processes and using common tools, manage and support the team with the identification and prioritization of beneficiaries for all TRD operational activities;

5. Assist in the review and endorsement of the cases submitted to the TRD North East Line Management for final approval;

6. Regularly communicate issues to the Regional Coordinator to be addressed immediately and conduct validation visits for random samples of different activities and ensure tracking of payments;

7. Work in close coordination with Information Management Assistants and TRD field team in the respective governorate to ensure accurate and timely entry of data in the MIS system on a bi-weekly basis;

8. Provide a comprehensive narrative on operational activities and challenges using the reporting tool on a bi-weekly basis and send to the Regional Coordinator for clarification and validation;

9. Fulfil all assigned responsibilities for Monitoring and Evaluation, using M&E tools for data collection purposes to ensure that implementation is being carried out effectively and in accordance with TRD guidelines;

10. Fulfill the functions of direct supervisor for the members of the field team and monitor the progress of team’s work by relaying timely updates to the Regional Coordinator based on work plans;

11. Coordinate with the regional administrative focal point to ensure that payments and deliveries are occurring on time;

12. Monitor work of the members of the team within the Area of Responsibility to identify bottlenecks, provide technical guidance and orientation according to IOM standard operating procedures and TRD’s technical procedures;

13. Maintain healthy and trusted work environment between team members and support career development of the team members through continual coaching combined with transparent unbiased evaluation with aim to develop individuals;

14. Participate in internal coordination meetings within the area of responsibility, including those meetings organized by the Head of Sub Office, Thematic Leads and/or Regional Coordinator;

15. In coordination with the Regional Coordinator, NOO and FOO, attend and participate in meetings with external partners (U.N., INGO, NNGO) and support the Regional Coordinator, NOO and FOO in the promotion of partnerships and synergies with other external actors within the area of responsibility;

16. In coordination with the Head of Sub Office and relevant management, ensure good coordination with relevant local authorities and governments in relation to the implementation of TRD activities;

17. Perform such other duties as may be assigned by Regional Coordinator

Qualifications;

Education

• University degree in social sciences, engineering or related filed from accredited academic institution with 5 years of relevant professional experience

• Completed High School degree from accredited academic institution with 7 years relevant professional experience.

Experience

• Work prioritization and ability to multitask.

• Shares knowledge and experience.

• Positive, constructive attitude.

• Ability to work and act under pressure with discretion in politically sensitive environment with a

• minimum of comfort.

Skills

• Responds positively to critical feedback and differing points of view.

• Ready to work independently, under tight deadlines.

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Ability to work in a multi-cultural team environment with a positive attitude.

• Highest standards of integrity, discretion, and loyalty.

• Strives for supportive working environment and positive working relationship.

• Creates a respectful office environment free of harassment, retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA).

Languages

• English, Kurdish and Arabic are required.

• Any other language is an advantage.