IOM - Project Administrative Assistant - Erbil

Context:
Under the overall supervision of the Head of Transition and Recovery Division (TRD), the direct supervision of the Program Coordinator, the incumbent will be responsible for the core functions and responsibilities listed in the section below.

Core Functions / Responsibilities:
1. Provide support between operations teams and the various technical and support functions within TRD, including Livelihood, Durable Solutions, Infrastructure and Community Engagement technical teams.
2. Assist the TRD teams in North-West Area of Operations (Ninewa and Dohuk) on the organization and forecasting of coming activities, assisting in the regular update of a workplan and other tools used to track implementation and team performance.
3. Collect and sort out financial documents, original invoices, payment requests, red rose cards and other North West files in an organized system. Provide general administrative and logistical backstopping to operations and teams within the North West Area of Operations.
4. Perform effective and accurate verification of ongoing operational data base updates (systems and trackers) in support of Program Coordinator. Suggest improvements to aforementioned tracking systems.
5. Follow up with services units in Resource Management, including HR, Finance, Procurement, and ICT to coordinate the relevant matters of North West team’s requests.
6. Perform other duties as may be assigned