Programme Assistant (Admin), Erbil

Context/Reporting line:

Under the general guidance of the Head, Migration Management Unit, the overall supervision of the Technical Cooperation Officer, and the direct supervision of National Operation Officer (NOA), the incumbent will support the implementation of administrative works in Erbil.

The Programme Assistant will work with Admin Team in Erbil supporting all activates, trainings, managing events coordinate with supporting departments monitoring budget lines and payments.

Core Functions / Responsibilities

1. Assist in the development of program work plans in-line with relevant program documents and strategy.
2. Assist in the design and implementation of assessments and capacity building activities, including training preparation and delivery under the program.
3. Organize trainings, workshops and roundtables as related to the program.
4. Draft minutes of meetings and other written materials/documents related to the project deliverables.
5. Assist in the preparation of communication and visibility materials.
6. Coordinate off-site trainings, workshops, meetings, and other program related activities in term of logistical and operational support.
7. Liaise with other IOM staff members on administration, financial, logistics and operational matters in support of program activities.
8. Collect data from workshops, trainings, and meetings to be entered in the database.
9. Draft and support with informal translations of correspondence and other materials from Arabic to English and vice versa.
10. Keep project fi les and documents according to an established filing system.
11. Implement IOM activities in a participatory, culturally- and gender-sensitive manner.
12. Monitor and track the expenses of the projects and suggest corrective actions.
13. Travel on duty to Iraq, based on the needs of the program.
14. Perform such other duties as may be assigned.