National Project Officer, Dohuk

Context:

IOM Iraq was established in 2003, and has built a strong network of staff, offices and logistics capacity.

With more than 1,500 staff and main offices in Baghdad, Erbil, and Basra and 16 sub-offices in key locations, IOM works in cooperation with the Government of Iraq to provide support across all of Iraq’s 18 governorates. IOM works in partnership with UN agencies, Non-Governmental Organizations (NGOs) and Community Service Organizations (CSOs) as a member of the United Nations Country Team (UNCT) for Iraq.

Within its Health border and mobility management (HBMM) framework, IOM delivers and promotes comprehensive, immediate and long-term preventive and curative health programmes which are beneficial, accessible, and equitable for migrants, mobile population and other vulnerable and hard to reach populations. IOM works within existing health framework and with government authorities and Health, WASH, and Protection cluster coordination mechanism. IOM provides travel health assessments, emergency life-saving assistance and health system strengthening which has been disrupted by long term conflict, distance and other accessibility issues.

IOM supports the Ministry of Health and works closely with the Departments of Health at the governorate level, UN agencies, and other health actors, to strengthen disease surveillance, case management, infection prevention and control, and risk communication and community engagement to reduce disease transmission in Iraq.

Under the general guidance of the Chief of Mission (CoM), the overall supervision of the Migration Health Head of Unit and the Migration Health Coordinator, and the technical supervision of the Migration Health Officer for Field Coordination and administrative supervisor of the head of office, the successful candidate will be responsible and accountable for the implementation of IOM’s health programs in the assigned governorate

Core Functions / Responsibilities:

Technical

• Responsible for the development of the governorate-level work plans, including procurement plans, HR plans, and capacity building plans, in line with IOM and different donors’ regulations.

• Responsible for the implementation, management, and supervision and ongoing of health project(s) within assigned geographic area.

• Ensure that assessments, regular monitoring is conducted both against project objectives while ensuring the quality of the activities/interventions.

• Responsible for the integration of beneficiary participation and accountability in IOM health programming in the designated geographic area.

• Oversee and support the process of data collection, management, and dissemination to meet the requirements and ensure accurate and timely reporting of activities in coordination with the information management team.

• Coordinates with the operations team to ensure adequate levels of medical commodities and program supplies are maintained at all times.

• Conduct rapid assessments to determine health needs in various new locations for potential new programming.

• Conduct weekly visits to program site locations to oversee daily activities and ensure all activities are carried out as per clinic/activity guidelines and ensure IOM and DOH standards are consistently met.

• Provide weekly activity reports highlighting achievements, challenges, and key follow-up actions.

• Communicates regularly and transparently with the Field Coordinator and the Technical coordinator to solve issues and create solutions on the field which are localized and contextually specific.

• Provide concrete recommendations on improving the quality of IOM’s interventions ensuring that they are responsive to the needs and that quality assurance is mainstreamed across all activities.

• Responsible for building the capacities of partner DOH to support the transition and handover of services at the end of projects ensuring sustainable quality service delivery.

Staff Management

• Manage and oversee the assigned health team including recruitment, day-to-day management, development and training, appraisals, etc. for MHU program staff in assigned governorate.

• Ensure regular supervision of health activities and supported facilities is taking place.

• Lead and facilitate weekly team meetings with the assigned health team, reviewing team and individual objectives, ensuring team members are kept informed of issues relevant to their work.

• Promote an environment of transparency, trust and team building. Encouraging staff to share challenges and concerns, and facilitate problem solving as a team.

Financial Management

• Ensure that any activity requiring the handling of IOM funds is carried out in line with IOM and donor procedures and all paperwork is completed accurately and in a timely manner.

• Develop budget forecasting plans and maintain internal record of all project expenditures including tracking of submitted purchase requests.

Communication and Coordination

• Participate in relevant local level coordination meetings involving local authorities, DOH, UN agencies and NGOs.

• Coordinates with local officials or authorities as the sole focal point and coordinates bi-weekly meetings with DoH.

• Coordinate with different health services providers at field level to ensure coordinated service provision and to avoid service duplication or overlap.

• Coordinate donor field visits and third-party monitoring activities at the designated governorates.

• Coordinate with IOM PI unit at the field level to capture and portray different MHU activities.

Staff Safety and Security

• Report any security incidents or concerns to the Security Focal Point in the field, and any issues regarding workplace practices to the Field Coordinator.

• Promote the health and security of the health team by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

• Works with the health team to ensure appropriate work/life balance, promoting mental health in the workplace.