Senior Programme Assistant - Erbil

Context/Reporting line:

Under the general guidance of the Head, Peacebuilding and Stabilization Division, the overall supervision of the Senior Programme Coordinator (Peacebuilding and Stabilization) and the direct supervision of the Programme Coordinator (Legal Advisor) , the candidate will perform the following duties:

Core Functions / Responsibilities

1. Prepare cash flow projections for the implementation of legal assistance activities, specifically legal representation of beneficiaries.

2. Raise cash advance requests as well as all PRs for field activities implementation in coordination with team leaders. Ensure accounts settlement as per IOM internal processes.

3. Act as focal point for the organization of all workshops and capacity building initiatives, including with CSOs and government stakeholders.

4. Develop an achievement and expenditure tracking tool and update it monthly reflecting all projects.

5. In coordination with the IM assistant, strengthen data management and provide data input for reporting.

6. Maintain a tracking matrix against indicators of ongoing projects.

7. Develop internal SOPs (Standard Operating Procedures) and guidelines, especially on clearance of accounts, submission of financial documents by field staff and data management. Provide capacity building to field staff on SOPs.

8. Support all legal staff with asset management

9. Support IM Assistant in implementing and monitoring referrals in the field.

10. Prepare induction package of all new staff.

11. Update organogram, follow up of contract renewals and VRC tools.

12. Provide monthly visualized dashboards for all projects.

13. Perform such other duties as may be assigned.

 

Required Qualifications

Education:

 Bachelor’s degree in Information Technology, Business and administration, Computer Science, Statistics, or any related field from an accredited academic university or institute.

Experience and Skills:

 At least 4 years of relevant work experience.

 Experience in data collection and analysis and data quality check.

 Extensive experience and comfort in using data collection and entry tools as well as database applications.

 Experience in and/or adequate understanding of monitoring and evaluation.

 Experience with an international organization is an advantage.

 Great computer skills (MS Office especially excel, database applications, IM softwares).

 Critical thinking, analytical and problem-solving skills.

 Strong attention to details and ability to take initiative.

 Good interpersonal and communication skills.

Languages:

 Fluency in English, Kurdish and Arabic is required.