Senior Information Management Assistant, Ninawa

Context/Reporting line:

Under the overall supervision of the Migration Health Coordinator, the administrative supervision of the Head of Sub Office (HoSO) and the direct supervision of the Information Management (IM) Officer in close coordination with the National Program Officer -Team Leader, the successful incumbent will perform the following duties:

Core Functions / Responsibilities

1. Supervise the maintenance of the digital data filing system (local and cloud based) and suggest improvement.

2. Supervise the management of Kobo/ODK form versioning and distribution.

3. Design & Program Surveys and data forms on IMS System using the type of form management tool.

4. Develop weekly team plans and supervise the assignment of tasks related to incoming data management requests.

5. Verify the accuracy of data reported by MHD -supported clinics and field staff in both online and paper forms.

6. Provide training in online data collection and IM best practices to MHD staff, including on-the-job training and ongoing coaching as needed.

7. Coordinate with relevant colleagues in an assigned geographic area to ensure MHD activities are captured in accurate databases and reporting platforms.

8. Ensure timely collection and entry of quality and accurate data into various databases on the Management Information System (MIS) daily covering all activities under the Migration Health Department.

9. Assist in verifying and preparing records of support delivered to clinics and health facilities; prepare documentation for administrative purposes, follow procedures for the document’s internal validation.

10. Create, maintain, and test the data collection tools and provide detailed feedback on ways to improve them.

11. Assist with the generation of quantitative reports for internal and external use.

12. Actively conduct data validation and cross-checking for data received from the field and follow up with teams to ensure complete and up-to-date information is uploaded and processed.

13. Assist in data analysis and prepare reports and dashboards.

14. Assist in developing user manuals, and training materials to be distributed to field teams on best practices.

15. Provide user support and system training to the staff on ODK or any other data collection.

16. Support the Information Management Officer in all data related requests.

17. Ensure the effective use of the designated information systems, including web portals and application tools, to support inter-agency coordination.

18. Support and enforce data confidentiality guidelines to protect sensitive data.

19. Perform such other duties as may be required.

Required Qualifications

Education:

 Bachelor’s degree in Information Technology, Computer Science, or any related field from an accredited academic university or institute.

Experience and Skills:

 At least 4 years of relevant professional experience.

 Experience in working in an international environment and in liaising with a variety of partners at all levels of the hierarchy.

 Ability to meet deadlines and work under pressure.

 Good level of computer literacy.

 Personal commitment, efficiency, flexibility, drives for results.

 Excellent communication and negotiation skills.

 Ability to present clear and concise information.

 Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages:

 Fluency in English and Arabic is required.

 Any other language is an asset.