Programme Assistant - Baghdad

Context:

Under general guidance of the Chief of Mission (CoM)/DCOM and the overall supervision of the Protection Officer, and the direct supervision of the Senior Programme Assistant, the candidate will perform the following duties:

Core Functions / Responsibilities:

1. Assist in the daily administrative tasks of the Protection team, including drafting of forms and templates (reports, questionnaires, surveys, profiles and, application, feedback and interviewing and monitoring forms)

2. Coordinate budgetary and other statistical data of PxD expenses with officers in charge, on a regular basis and suggests reallocations of resources and implements the reallocations as necessary.

3. Coordinate off-site trainings, workshops, field visits and other program related activities in terms of logistical and operational support.

4. Liaise with national and international officers on administration, financial, logistics and operational matters in support of programme activities.

5. Raise purchase requisition and liaise with other IOM staff members on administration, financial, logistics and operational matters in support of program activities.

6. Provide information and coordination on the program as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the programme deliverables.

7. Assist in coordination with the various department including ICT

8. Organize and keep project files and documents according to an established filing system.

9. Support the implementation of IOM activities in a participatory, culturally- and gender-sensitive manner.

10. Travel on duty to Iraq, based on the needs of the programme.

11. Perform such other duties as may be assigned by the programme management Qualifications