Junior Administrative Assistant (2 Positions), Baghdad

Context/Reporting line:

Under the overall supervision of the Head, Migration Health Division, the administrative supervision of the Head of Sub Office (HoSO) and the direct supervision of the Migration Health Coordinator for Humanitarian Response, the successful candidate will provide support to the TB outbreak response in Iraq.

He/She will be responsible for Regularly update the national coordinator and field staff on operational progress and highlight any areas of concern that require a team response. In addition to supporting to the National coordinator on information from the NTPs for reporting and programme management.

Core Functions / Responsibilities

1. Regularly update the national coordinator and field staff on operational progress and highlight any areas of concern that require a team response. In addition to supporting to the National coordinator on information from the NTPs for reporting and programme management purposes.

2. Actively conduct data validation and cross checking for data received from the NTP and follow up with NTP branches to ensure all the beneficiary services are uploaded, processed and are up to date.

3. Participate in monitoring training and capacity building opportunities as coordinated by the MOH/NTP.

4. Assist in identifying mistakes in information collected and system management, report, and act immediately to solve any issue in close contact with NTP managers and IOM regional coordinators.

5. Support the NTP in the trainings by registration of participants, collection the IDs and distribution of printing material.

6. support the Main NTP in the below implemented activities:

a. Central Supervisory visits, including prepare the NTP letters to MOH and other NTP branches, collection all signatures from seniors, and sending to NTP branches in the governorates level. Addition to that collect the document of the visits and share with IOM Regional coordinator.

b. Governorate supervisory visit to districts, prepare the NTP letters to NTP branches in the governorates, collecting the documents and the reports to share with IOM regional coordinator for verification.

c. Central Lab Supervisory visits: prepare the letter for NRL and send to all lab units in the governorate level and collect the data with documents from lab branches to share with main NRL.

d. Food packages distribution: assist in collection the names of identified TB patient who will be chosen for getting food package and collecting hard documents of distribution from the governorate.

e. Sputum sample transport - assist in collection of hard copy format of sputum samples that transported to NRL from the governorate NTP center.

7. Participation in TB screening campaign that been done by Main NTP.

8. Provides support and assistance that required by NTP for the administration and registration.

9. Communicating with all governorates via e-mail and following up on the arrival of official books and informing them of all updates about work to be taken.

10. Follow up the printing of TB printing materials that allocated by the Ministry of Health for NTP and assist in distribution.

11. Participating in awareness campaigns that celebrate the World Tuberculosis Day in IDPs host community locations.

12. Participate in preparing quarterly reports on the activities that accomplished by the Main NTP center in the field of tuberculosis control to be share with MOH.

13. To assist the DOT workers in public relation with District TB and in maintaining updated data base of district and peripheral level.

14. Ensure that follow-up of smear/culture/DST examinations of sputum are carried out as per the DOT worker visit schedule. Take steps for immediate retrieval of defaulters and sharing the report with TB officer; During the intensive phase it should be no later than the day after the default, and during the continuation phase within a week of the default.

Required Qualifications

Education:

 Bachelor’s degree in social sciences or any related field from an accredited academic university or institution.

Experience and Skills:

 At least 1 year of field experience or supporting national or sub-national health programs.

 Demonstrated interpersonal skills and respect for all people.

 Ability to work in a multicultural context as a flexible, respectful, and compassionate team player.

 Ability to gain and build trust with communities and local leaders.

 Experience in health related NTB programs will be an asset.

 Ability to comfortably conduct briefings and lead sessions with a sufficient level of communication and interpersonal skills.

Languages:

 Fluency in English and Arabic is required