Procurement Assistant, Baghdad

DUTIES AND RESPONSIBILITIES

Under the direct supervision of Chief of Acquisition Planning and Requisitioning Unit the Procurement Assistant will be responsible for the following duties:

• Reviews and participates in the formation of the Mission's Net Demand and Sourcing plans.
• Liaises with Global Demand Acquisitioning Planning Cell to ensure the mission's plan is in line with the Organization's strategic plan.
• Reviews, records and prioritizes requests for shopping carts/funds commitments requests and obtains additional information/documentation as required; provides assistance to
• Technical Sections in preparing scope of work and specifications of goods and services, identification of proper Product IDs; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
• Identifies and recommends sources of supply.
• Produces documents in support of the initiation of procurement exercises (e.g. shopping carts, funds commitments, LVAs (Low Value Acquisitions)) based on the nature of the requirements and cost of procurement involved.
• Provide detailed justification for approval by the Certifying Officer for the creation of
• LVAs, after reviewing the obtained offers ensuring compliance with the prevailing Financial
• Rules and regulations.
• Produces Service Entry Sheets, after verification of the certified invoices, to support the initiation of the payment process.
• Produces documents in support of the cost recovery process (e.g. sales orders to bill external entities and service orders to bill internal entities).
• Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received (for Low Value Acquisitions).
• Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
• Drafts a variety of correspondence and produces a variety of reports.
• Supervises and assigns and reviews the work of more junior staff.
• Performs other duties as assigned.