Information Management and Monitoring Assistant, Ninawa (Mosul)

Context/Reporting line:

Under the general guidance of the Head, Transition and Recovery Division, the overall supervision of the Programme Coordinator, the administrative supervision under Head of sub office (HoSO), and the direct supervision of the Team Leader, the incumbent will be responsible for assisting programs related to return and recovery under the area of responsibility as below:

Core Functions / Responsibilities

1. Ensure timely collection and entry of quality and accurate data into various databases on the Management Information System (MIS) on a daily basis based on the implementation of all programme activities under the Transition and Recovery portfolio.

2. Assist in carrying out monitoring visits and assessments to project implementation sites to collect data on progress in achieving targets outlined in project documents.

3. Assist in collecting qualitative and quantitative reports on quality of programme implementation, beneficiary’s experiences, and feedback, including any complaints and inform on the complaint mechanisms and referral pathways.

4. In coordination with field staff, make sure that the monitoring plans are followed (such as pre and posttests, evaluation sheets filled, participation lists filled, post activity satisfaction surveys conducted, etc.).

5. Regularly update the team leader and field staff on operational progress and highlight any areas of concern that require a team response. In addition to supporting the team leader and field staff in generating progress report and extract information from the Management Information System (MIS) for reporting and programme management purposes.

6. Actively conduct data validation and cross checking for data received from the team and follow up with the teams to ensure all the beneficiary services are uploaded, processed and up to date.

7. Conduct Quality control and quality assurance (QA/QC) on the Enterprise Development Fund (EDF) data including the expression of interests and other related forms. And ensure that all the hardcopies submitted by the business owners are properly inserted into the Management Information System (MIS).

8. Create a second layer of information verification post data entry to ensure consistency of information and provide regular reports on data quality, provide regular trainings to address the identified gabs and improve data collection.

9. Ensure appropriate reporting and management of sensitive data, based on “Do No Harm” principles and Protection SoPs.

10. Participate in monitoring training and capacity building opportunities as coordinated by the M&E Officer.

11. Perform such other duties as maybe required.