Medical Assistant, Data processing, Erbil

Context:

Under the general guidance of the Chief of Mission (CoM) and the overall supervision of the Migration health officer, technical supervision of the Migration Health Physician and in close coordination with the Senior Medical Assistant, the incumbent will have the following duties and responsibilities:

Core Functions / Responsibilities: The Medical Assistant provides information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants.

1. Perform all the necessary data processing activities of the Migration Health Assessment Centre (MHAC), such as:

a. receiving and explaining the registration process to applicants;

b. checking applicant’s identity;

c. entering bio-data of the applicants in the appropriate platform;

d. taking photos using webcam and loading the image to the appropriate platform; and,

e. printing of medical forms, consent forms and other necessary documents.

2. Receive all completed medical examination forms, x-rays and other documents from Country Offices or Panel Physicians while updating the reception of the same in the database and forward for quality check before clearance, if applicable;

3. Prepare, sort and package medical files and other documents during mobile migration health assessment missions where such mobile units are available;

4. Transmit completed medical forms, DNA packages and other medical documents either by electronic means or by courier services to the various partners. Ensure correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically;

5. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues;

6. Check, print and make photocopy of bank deposit slips (or other proof of payment). Regularly submit these photocopies to the Administrative/Finance Assistant; and,

7. Perform such other duties as may be assigned.

Mission-specific tasks:

1. Participate in mobile health assessment missions in the Region to provide Data processing/Database support.

Qualifications;

Education

• University degree in related filed from accredited academic institution with 2 years of relevant professional experience

• Completed High School degree from accredited academic institution with 4 years relevant professional experience.

Experience

• Experience in computer data entry, elaboration and analysis or in a call centre in a busy institution, preferably a medical one;

• Typing speed of at least 60 words per minute;

• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset;

• Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage; and,

• Previous working experience with NGOs or international organizations is an added advantage.

• Certificate in IT/Data entry is an advantage.

Languages

• English and Arabic are required.

• Any other language is an advantage.